adminSmart Partners Consulting Limited – Our client, a great player in the upstream Oil and Gas sector, is recruiting to fill the position below:
Job Title: Executive Assistant.
Location: Ikoyi, Lagos.
Employment Type: Full-time, Onsite.
Reporting Line: Managing Director.
Job Overview
- The Executive Assistant to the MD will provide comprehensive administrative support, including bookkeeping, customer relations, and office management.
- This individual must be highly skilled in drafting and reviewing emails, proposals, presentations, and communications, and will also manage both the MD’s and the company’s social media accounts.
Job Responsibilities
- Provide administrative support to the CEO in the development, coordination, and implementation of strategic and operational matters.
- Manage correspondences, which include writing letters and memos, compiling data and reports, editing and proofreading, and other communication as directed by the MD.
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and attend meetings and events chaired by the MD to ensure that the technical aspects are covered and minutes prepared for closure and subsequent follow-up.
- Monitor project activities vis-à-vis defined timelines in the project plan and promptly escalate identified delays in critical milestones to relevant stakeholders.
- Prepare and submit periodic reports/activities for the MDs on day-to-day activities within the office to evaluate the performance of the office.
- Conduct research, compile reports, and assist in strategic projects as required by the MD.
- Organize and maintain filing systems, both physical and digital, ensuring easy access to information.
- Manage the MD’s and the company’s social media handles.
Education, Qualification, and Experience
- Bachelor’s Degree in Business Administration, Management, Communications, or a related field.
- Minimum of 3 years experience as an executive assistant, office manager, or similar role.
- Experience managing social media accounts, including LinkedIn, Instagram, and Twitter.
Skills and Competencies:
- Strong experience writing proposals and drafting and reviewing professional emails, presentations, and reports.
- Proficiency in bookkeeping and financial reporting.
- Previous experience in HR, office management, and customer service roles.
- Good knowledge in Microsoft Office Suite (Word, Excel, PowerPoint) and social media management tools.
- Must be highly discrete and confidential.
- Ability to handle multiple tasks and meet deadlines.
- Experience in schedule management and researching.
Salary
- Very competitive.
Application Closing Date
Unspecified.
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